Aiken County Board of Education Meeting on May 14, 2019 at the District Office at 7:00 p.m.

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Submitted by vicky_durden on Thu, 05/09/2019 - 10:40am

Dates:

Tuesday, May 14, 2019 -

7:00pm to 10:00pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA ____________REGULAR SESSION _7:00 P.M.__________MAY 14, 2019

Location: 1000 Brookhaven Drive Aiken, SC

REGULAR SESSION: 7:00 P.M.

DEVOTIONAL & PLEDGE: Mrs. Jeanie Glover

APPROVAL OF AGENDA:

APPROVAL OF MINUTES:

Special Called Meeting – April 16, 2019

Regular Meeting – April 23, 2019

SPECIAL ORDERS OF BUSINESS:

Richard Young and Associates

American Red Cross – CPR School Kits

Graniteville Specialty Fabrics

WSHS JROTC

WSHS Golf State Champions

Washington Youth Tour/Cooperative Youth Summit

Public Hearing on Budget (public input on budget issues only)

Public Participation

No Requests This Meeting

Office of Board Chairman

INFORMATIONAL ITEMS: The following items are for information only and do not require Board action.

1. Legislative Update (Mrs. English)

2. Final Construction Status Reports for the Aiken High School Phase 2B Addition Project (Dr. Foster)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, LS3P Associates LTD., and the Administration prepare a monthly status report for the Board’s review.

3. Construction Status Reports for the Ridge Spring-Monetta Middle/High Phase 2 Addition Project (Dr. Foster)

4. Construction Status Reports for the Graniteville Elementary Renovations & Additions Project (Dr. Foster)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, Goodwyn Mills and Cawood (GMC), and the Administration prepare a monthly status report for the Board’s review.

5. Construction Status Reports for the Silver Bluff High Football Stadium Project (Dr. Foster)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, McMillan Pazdan Smith Architecture and the Administration prepare a monthly status report for the Board’s review.

6. Recruitment and Retention Committee Update (Mrs. Hart)

The Recruitment and Retention Committee concluded with a specific set of recommended action steps and the need for a more detailed analysis of each. To facilitate this process, three (3) working committees were established, one of which focuses on the development and implementation of a job and task analysis.

CONSENT ITEMS: The following items will be voted on as a group. Individual items may be discussed prior to a vote being taken.

1. Ratification of Expulsions (Dr. Alford)

The School Board, according to the Code of Laws for South Carolina Section 59-63-240, is authorized to expel students from school. Although the Board may receive recommendations for expulsion from others, it solely is empowered to take the final expulsion action.

2. Nutrien PCS Administration (USA), Inc. Donation to Belvedere Elementary – FY19 (Mrs. Glover)

Belvedere Elementary School was given a $1,550.00 donation from Nutrien PCS Administration (USA), Inc. The funds from the donation will be used to purchase materials

and supplies for Belvedere Elementary Science Day.

3. Aiken County Association for Special Citizens, Inc. Donation to Warrenville

Elementary – FY19 (Mrs. Glover)

Warrenville Elementary School was given a $3,085.31 donation from Aiken County Association for Special Citizens, Inc. The funds from this donation will be used to purchase

two (2) therapeutic sound systems for use with students with a trained Occupational

Therapist.

4. Cedar Creek Ladies Club Donation to Greendale Elementary – FY19 (Mrs. Glover)

Greendale Elementary School was given a $1,500.00 donation from Cedar Creek Ladies Club. The funds from this donation will be used to purchase a book for each

student.

5. William W. Carmichael Donation to Byrd Elementary School Library and

Kindergarten Classrooms – FY19 (Mrs. Glover)

Byrd Elementary School Library was given a $3,500.00 donation from William W.

Carmichael. The funds from this donation will be used to purchase books for the

school library ($3,000.00) and kindergarten classrooms ($500.00).

6. William W. Carmichael Donation to Warrenville Elementary School Library and

Kindergarten Classrooms – FY19 (Mrs. Glover)

Warrenville Elementary School Library was given a $3,500.00 donation from

William W. Carmichael. The funds from this donation will be used to purchase

books for the school library ($3,000.00) and kindergarten classrooms ($500.00).

7. William W. Carmichael Donation to Gloverville Elementary School Library and

Kindergarten Classrooms – FY19 (Mrs. Glover)

Gloverville Elementary School Library was given a $3,500.00 donation from

William W. Carmichael. The funds from this donation will be used to purchase

books for the school library ($3,000.00) and kindergarten classrooms ($500.00).

8. William W. Carmichael Donation to Jefferson Elementary School Library – FY19 (Mrs. Glover)

Jefferson Elementary School Library was given a $3,500.00 donation from

William W. Carmichael. The funds from this donation will be used to purchase books for

the school library ($3,000.00) and kindergarten classrooms ($500.00).

9. William W. Carmichael Donation to Clearwater Elementary School Library – FY19 (Mrs. Glover)

Clearwater Elementary School Library was given a $3,500.00 donation from

William W. Carmichael. The funds from this donation will be used to purchase books for

the school library ($3,000.00) and kindergarten classrooms ($500.00).

10. Local School Board Elective Courses for 2019-2020 (Mrs. Glover)

Middle schools and high schools submit Local School Board Elective Course

Forms to offer locally-designed courses. The courses are approved at the Cabinet level and

are submitted to the Board for final approval.

11. Rubber Track-Resurfacing Project @ South Aiken High School (Dr. Foster)

Bids were received for the Rubber Track-Resurfacing Project @ South Aiken High School on April 23, 2019 at 2:00 p.m. and publicly opened. The Five Year Facility

Improvement Plan, which was approved by the Board, has an adequate balance for the

2019-2020 Athletic Facility Needs. There were 3 bidders with Satterfield Construction Co.,

Inc. as the lowest responsible and responsive bidder at South Aiken High for $327,992.00.

12. Request for Proposals for 2019 Annual Contract for Fire Alarm Systems

Inspections, Testing, Repairs, Security System Repairs, Intercom Systems Repairs, Data

Systems, Access Controls, Camera Systems and Installs for Aiken County Public

Schools (Dr. Foster)

Request for Proposals for 2019 Annual Contract for Fire Alarm Systems

Inspections, Testing, Repairs, Security System Repairs, Intercom Systems Repairs, Data

Systems, Access Controls, Camera Systems and Installs for Aiken County Public

Schools were received March 22, 2019 at 2:00 p.m. Services are needed on an annual

contract on a time and material basis coordinated through the Facilities Construction

Department or Maintenance Department. After evaluating the proposals received, the

Selection Committee believes the District would be best served if all four companies are

selected: Carver Security Systems, Inc. ranked 1^st as most responsible and responsive,

3^rd ranked is DLC Alarm Systems, Inc. and 2^nd ranked is Commins Construction &

Cabling, Inc., 4^th ranked is Ronco Specialized Systems. The four (4) companies will all

be used in different capacities as an IDC annual basis.

13. Construction Bids for Greendale Elementary Remodeling of Restrooms (Dr.

Foster)

Bids were received for Greendale Elementary Remodeling of Restrooms Project

on April 25, 2019 at 2:00 p.m. and publicly opened. Bids were received from 2 vendors

with H.G. Reynolds Company, Inc. submitting the lowest base bid of $234,000.00.

INDIVIDUAL ITEMS:

1. Personnel Appointments (Mrs. Hart)

The certified and classified personnel presented have been screened by the

Human Resources Department, and interviewed, and/or approved by the Principal or

supervisor for each location.

2. Out-of-District Transfer Requests (Mr. Laurence)

Board Policy JFABC allows the Aiken County Board of Education to arrange with the other school districts for the interchange of students. The policy stipulates that when students transfer out of the District, ‘the School District of Aiken County shall assume no responsibility for tuition to the receiving district.”

3. Changes to Policy IKA Grading/Assessment Systems – Final Reading (Mr. Laurence)

The District’s present policy no longer conforms to the modified South Carolina Uniform Grading Policy nor does it sufficiently address honor graduates, honors and advanced courses, and credit and content recovery.

4. Changes to Policy GDO Evaluation of Support Staff – Final Reading (Mr. Laurence)

This policy establishes the basic structure for evaluation of support staff to ensure accountability.

5. Revisions to the Code of Student Conduct – First Reading (Dr. Foster)

The Code of Student Conduct is reviewed and updated annually. As part of this process, a discipline steering committee consisting of community members, parents, educational leaders, teachers, board members, and administrators from all three grade levels, review the Code of Student Conduct, and considers recommended additions, deletions, and revisions from school administration. Recommendations include the provision of clear guidance for school administrators in addressing student incidents with the intent of increasing consistency and appropriateness throughout the District.

6. Legal Services Contract Renewal (Mr. Laurence)

In late 2017, the School Board tasked the District’s Salary Committee with making a recommendation whether to hire an in-house attorney as replacement for the retiring School Board Attorney or use external legal services. On April 17, 2018, the board approve a contract for legal services with Halligan Mahoney & Williams.

D. INDIVIDUAL BOARD MEMBERS