Aiken County Board of Education Meeting on May 14, 2013 at the District Office - EXECUTIVE SESSION begins at 6:00 p.m. - REGULAR SESSION begins at 7:00 p.m.

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Submitted by Migration on Fri, 05/10/2013 - 9:10am

Dates:

Tuesday, May 14, 2013 - 9:00pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA _ ______ REGULAR SESSION _7:00 P.M._______MAY 14, 2013

Location: District Office Aiken, SC

1000 Brookhaven Drive

** The Board will have an Executive Session at 6:00 p.m. to hear student appeals prior to the Regular Meeting at 7:00 p.m.

EXECUTIVE SESSION

APPEALS:

F-5-a: Student Appeal (Area 2)

F-5-b: Student Appeal (Area 2)

F-5-c: Student Appeal (Area 3)

F-5-d: Student Appeal (Area 4)

REGULAR SESSION: 7:00 P.M.

DEVOTIONAL & PLEDGE: Mrs. Peggy Trivelas

APPROVAL OF AGENDA:

APPROVAL OF MINUTES:

Special Called Meeting – April 2, 2013

Regular Meeting – April 16, 2013

SPECIAL ORDERS OF BUSINESS:

· AHS FCCLA State Champions

· SAHS ROTC Academic Champions Area 6

· ACCTC Skills USA Winner

· WSHS State Champions - Ag. Mech. and Tool ID

· WSHS ROTC

· Public Participation

- North Augusta Yellow Jacket Booster Club

· Office of Board Chairman

- Special Called Meeting on May 21, 2013 – Public Input for NA TIF at 6:00 p.m. and Budget Work Study at 7:00 p.m.

A. INFORMATIONAL ITEMS: The following items are for information only and do not require Board action.

1. North Augusta Tax Increment Financing (TIF) Presentation by City of North Augusta of Amended Proposed Financing Model (Mr. Todd Glover)

2. District Technology Plan for E-Rate Funding (Mr. Caver and Mr. Stanley)

In accordance with the Office of eLearning at the State Department of Education and the Office of the CIO, each subsequent three years the District Technology Plan for continued E-Rate funding is submitted as requested with revisions and modifications. The document District Technology Plan 2013-2016 for Aiken County Public Schools follows the framework developed by the document South Carolina Technology Plan – 2033-2008: Realizing the Dream.

3. Financial Report, as of March 31, 2013 (Mr. Traxler)

The financial report of March 31, 2013 is submitted in the approved format.

4. Legislative Update – (Mr. Liner)

B. CONSENT ITEMS: The following items will be voted on as a group. Individual items may be discussed prior to a vote being taken.

1. Ratification of Expulsions (Dr. Everitt)

The School Board, according to the Code of Laws for South Carolina Sections 59-63-240, is authorized to expel students from school. Although the Board may receive recommendations for expulsion from others, it solely is empowered to take the final expulsion action.

2. Out-of-District Transfer Requests (Dr. Stowe)

School Board Policy JFABC allows the Aiken County Board of Education to arrange with other school districts for the interchange of students. The policy stipulates that when students transfer out of the District, “the School District of Aiken County shall assume no responsibility for tuition to the receiving district.”

` 3. Request to Admit Foreign Exchange Student (Dr. Stowe)

School Board Policy JFABB establishes guidelines for the admission of exchange students to the high schools in the School District of Aiken County.

4. Aiken Pest Control Donation to East Aiken School of the Arts – FY13 (Mr. Laurence)

East Aiken School of the Arts has been awarded a $2,000 donation from Aiken Pest Control. The funds from this donation will be used for the development of a sculpture for the school.

5. Title I School Allocations for the 2013-2014 School Year (Mr. Laurence and Mrs. Glover)

The purpose of Title I, No Child Left Behind, is to enable schools with significant poverty percentages to provide opportunities for disadvantaged children to meet challenging state performance standards.

The Title I school allocations shown on the attachment reflect a poverty ranking of schools based on the March 2013 USDA free/reduced meal report and the 2012-2013 school year 135 day ADM report. The highest Title I per pupil allocation is appropriated to the schools with the highest concentration of poverty, using descending increments for lower poverty tiers.

6. The Removal and Disposal of Asbestos Containing Floor Tile and Mastic at North Augusta High, Leavelle McCampbell Middle and Greendale Elementary Project (Mr. Caver)

Bids were received for on April 30, 2013 at 2:30 p.m. and publicly opened for the Removal and Disposal of Asbestos Containing Floor Tile and Mastic at North Augusta High, Leavelle McCampbell Middle and Greendale Elementary Project. There were 4 bidders with the lowest bid being submitted by Asbestos & Demolition, Inc. in the amount of $59,700.00. This project will be funded through the Five Year Facility Improvement Plan asbestos account.

7. 2013 Flooring of North Augusta High, Wagener-Salley High, Jackson Middle, Greendale Elementary, J.D. Lever Elementary and Leavelle McCampbell Middle (Chorus Room) (Mr. Caver)

Bids were received for 2013 Flooring of North Augusta High, Wagener-Salley High, Jackson Middle, Greendale Elementary, J.D. Lever Elementary and Leavelle McCampbell (Chorus Room)on April 30, 2013, at 1:00 p.m. and publicly opened. There were 3 bidders for this project with the lowest bidders being The Carpet Shop of Augusta, Georgia and Carpet Creations of Aiken, South Carolina. Base Bid C ($132,997.00) to replace carpet using a Collins & Aikman product at North Augusta High; Base Bid C ($190,298.00) to replace carpet using a Collins & Aikman product at Wagener-Salley High; Base Bid C ($75,130.00) to replace carpet using a Collins & Aikman product at Jackson Middle. Base Bid D ($132,177.00) to replace carpet using a Collins & Aikman product at J.D. Lever Elementary/Leavelle McCampbell Middle (chorus room). Base Bid B ($150,725.00) to replace carpet using a Lee’s Faculty IV at Greendale Elementary. The Five-Year Facility Improvement Plan for 2012-2013, as approved by the Board, has $440,000.00 budgeted and we will need an additional funding of $310,000.00 which will be transferred from undesignated funds for this project.

8. 2013 Painting of Chukker Creek Elementary, Schofield Middle and Warrenville Elementary (Mr. Caver)

Bids were received on April 23, 2013, at 1:30 p.m. and publicly opened for the 2013 Painting of Chukker Elementary, Schofield Middle and Warrenville Elementary. There were 3 bidders for this project with the lowest responsible and responsive bidder being Aim High Services: Base Bid ($70,300.00) for Chukker Creek Elementary; Base Bid ($139,800.00) for Schofield Middle; Base Bid ($62,800.00) for Warrenville Elementary. The Five-Year Facility Improvement Plan for 2013-2014 has the funds needed to complete these projects. Total contract amount is $272,900.00.

9. 2013 HVAC Renovation at Byrd Learning Center (BLC) (Mr. Caver)

Bids will be received for the 2013 HVAC Renovation at Byrd Learning Center (BLC) on May 23, 2013 at 1:00 p.m. and publicly opened. The budget for BLC HVAC Renovation is $1,800,000.00.

10. Roof Repairs at Aiken Elementary, Warrenville Elementary and North Augusta Elementary (Mr. Caver)

Bids were received for the Roof Repairs at Aiken Elementary, Warrenville Elementary and North Augusta Elementary on April 30, 2013, at 1:30 p.m. and publicly opened. There were 2 bidders for this project with the lowest bidder being CMS Roofing, LLC. in the amount of $169,242.00 for the painting of Warrenville Elementary roof. Alternates 1 and 2 for valley repairs at North Augusta Elementary and Aiken Elementary will not be accepted at this time. Design costs, Inspections and 5% Contingency amount to $30,758.00. Total project cost will be $200,000.00. The 2012-2013 Five-Year Roof Cyclic Maintenance Plan budget is adequate for this work.

11. Selective Roof Replacement/Repairs at Greendale Elementary

and Paul Knox Middle (Mr. Caver)

Bids were received for the Selective Replacement at Greendale Elementary and Paul Knox Middle on April 30, 2013, at 2:00 p.m. and publicly opened. There were 5 bidders with Lloyd Roofing Company, Inc, submitting the lowest responsible and responsive bid of $827,923.00. Design costs and 5% Contingency amount to $82,077.00. Total project cost will be $910,000.00. This project is approved with a budget of $1,200,000.00 and is scheduled for the 2013-2014, Five-Year Cyclic Maintenance Plan. Project budget is adequate.

C. INDIVIDUAL ITEMS:

1. Personnel Appointments (Dr. Hewett)

The certified and classified personnel presented have been screened by the Personnel Services Department and interviewed and approved by the Principal and the Academic Officers.

2. New Policy JLCEE: Automated External Defibrillators – Final Reading (Mr. Burkhalter)

In 1999 the legislature passed the automated external defibrillator act, now codified in Section 44-76-10 et seq., Code of Laws of South Carolina, 1976, as amended. The act was amended in 2008 to expand and clarify the necessary training which interfaced with the immunity provisions of this act. The act together with the amendments made the acquisition and the maintaining of these devices in athletic scenarios more attractive, especially to school districts and other institutions having athletic teams, but not being medical providers. Since 2009, the School Boards Association has encouraged standardized procedures or policies to comply with the AED legislation. The District has had in place these same protocols and procedures, and we believe that a policy and administrative rule readily available for reference by those who are certified in the use of these devices will enhance the standardization of our practices. The Board approved these documents on First Reading at the April 16, 2013 meeting.

3. Further Consideration of Proposed RFP Concept for Capital Projects (Mr. Burkhalter)

4. Tentative Budget 2013-2014 (Mr. Traxler)

D. INDIVIDUAL BOARD MEMBERS

1. AGENDA ITEMS SUBMITTED BY INDIVIDUAL BOARD MEMBERS:

· Mr. Ray Fleming – Communication Praise

2. CORRESPONDENCE ADDRESSED TO BOARD MEMBERS:

3. REPORTS FROM BOARD LIAISON TO VARIOUS COMMITTEES:

E. OFFICE OF DISTRICT SUPERINTENDENT:

· Update

F. EXECUTIVE SESSION:

1. CONTRACTUAL ISSUES:

No Items This Meeting