Aiken County Board of Education Meeting on August 13, 2013 at 7:00 p.m. at the District Office

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Submitted by Migration on Thu, 08/08/2013 - 10:49am

Dates:

Tuesday, August 13, 2013 - 10:00pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA _ ______ REGULAR SESSION _7:00 P.M._____AUGUST 13, 2013

Location: District Office Aiken, SC

1000 Brookhaven Drive

REGULAR SESSION: 7:00 P.M.

DEVOTIONAL & PLEDGE: Mr. Ronnie West

APPROVAL OF AGENDA:

APPROVAL OF MINUTES:

Regular Meeting – July 16, 2013

SPECIAL ORDERS OF BUSINESS:

· Board Member Recognition – Dr. Everitt

· Public Participation

No Request This Meeting

· Office of Board Chairman

A. INFORMATIONAL ITEMS: The following items are for information only and do not require Board action.

1. Summer Activities (Dr. Yarborough and Mrs. Glover)

2. Financial Report, as of May 31, 2013 (Mr. Traxler)

The financial report of May 31, 2013 is submitted in the approved format.

3. Facilities Construction Department Quarterly Change Order Notification (Mr. Caver)

Policy FGG sets the limit of approval for construction change orders by the Superintendent or designee up to $15,000.00. The policy requires a summary of such change orders to be presented to the Board at least once a quarter for notification.

4. Report of Sole Source/Emergency Purchases for the Fiscal Year Ended June 30, 2013 (Mr. Traxler)

The Procurement Code adopted by the Board requires an annual report of the purchases made under the sole source and emergency provisions of the Code.

5. Report of Minority Purchases for the Fiscal Year Ended June 30, 2013 (Mr. Traxler)

The Procurement Code adopted by the Board requires an annual report of purchases made from minority vendors.

6. Results of Utility Audit (Mr. Traxler)

At its February 26, 2013 meeting, the School Board approved Tryon Clear View Group (“Tyron”, hereafter) to perform an audit of the District’s electrical and natural gas pricing. Tryon’s fees were payable at a fixed rate and contingent upon realized refunds, credits, and/or savings that resulted from the audit. Tryon has concluded its audit.

7. Legislative Update (Mr. Liner)

B. CONSENT ITEMS: The following items will be voted on as a group. Individual items may be discussed prior to a vote being taken.

1. Out-of-District Transfer Requests (Dr. Stowe)

Board Policy JFABC allows the Aiken County Board of Education to arrange with other school districts for the interchange of students. The policy stipulates that when students transfer out of the District, “the School District of Aiken County shall assume no responsibility for tuition to the receiving district.”

2. 2013 Change Order 1 for Chukker Creek Elementary Paving Project (Mr. Caver)

Prices were received from 2 existing contractors with Contractors South, Inc. being the most responsive and responsible bidder for this work in the amount of $50,262.82. The 2013-2014 Facilities Code Upgrade account has adequate funds for the improvements needed which are necessary to install a new valve pit and pressure reducing valves to accommodate the additional pressure on the new system at Leavelle McCampbell Middle.

3. North Augusta High School Addition Phase 1 Project Final Architectural Contract Documents (Mr. Caver)

The architects, McMillan, Pazdan, Smith Architecture for this project have completed the final working drawings for construction of the North Augusta High school Addition Phase I Project and are prepared to present these final plans and construction budget under separate cover to the Board for approval.

4. HVAC Renovation at Byrd Learning Center (BLC) Change Order Number 1 (Mr. Caver)

Change Order Number 1 for the HVAC Renovation at Byrd Learning Center Project from H.G. Reynolds Company, Inc. consisting of the work listed below is submitted for your review and approval.

Prices were received from 2 vendors with H.G. Reynolds Company, Inc. being the most responsive and responsible bidder for this work. Parking lot improvements at North Augusta High; to reconfigure student parking lot and temporary gravel lot to meet DOT criteria prior to the start of the addition project. The total Change Order amount is $106,963.00.

5. Sunshine House Donation to Hammond Hill Elementary School – FY14

(Mr. Laurence)

Hammond Hill Elementary School was given a $1,404.71 donation from Sunshine House. The funds from this donation will be used to purchase instructional supplies for classrooms.

6. Budget Adjustment #5; Funds #2, 3, 8 and 9 (FY13) (Mr. Traxler)

Periodically during the fiscal year, the Division of Fiscal Services submits adjustments to the approved budget as may be required in the conduct of operations.

7. Budget Adjustment #1 (FY14) – Fund #1 (General) (Mr. Traxler)

Periodically during the fiscal year, the Division of Fiscal Services submits adjustments to the approved budget as may be required in the conduct of operations.

C. INDIVIDUAL ITEMS:

1. Personnel Appointments (Dr. Hewett)

The certified and classified personnel presented have been screened by the Personnel Services Department and interviewed and approved by the Principal and the Academic Officers.

2. North Augusta Amended Tax Incremental Financing District (Mr. Burkhalter)

The District has undertaken considerable study and negotiation with the City of North Augusta’s representatives and taken much public input on the consideration of the question of whether or not the Board should participate in a limited fashion in the Modified North Augusta Redevelopment Plan which involves Incremental Financing under the statute that enables the same. This program does not involve giving up any existing tax whatsoever, although this concept is not well understood by the general public. Rather, the taxes we presently receive from the unimproved property will continue, even if the Board elects to participate. The question before the Board is one of economic impact to the School District. If a TIF goes forward and an affected taxing entity agrees to participate in South Carolina, the theory is that public improvements in the area, financed by TIF revenues, will enhance economic development in the area and the increased tax base created by such investment, will result in an “incremental revenue increase” which is diverted from the respective entities whose millage is affected for a set time, in order to pay for the publicly owned improvements and infrastructure surrounding the project. Most projects depend on a lot of assumed investment that is not legally committed when the TIF is implemented. The TIF increased revenues, by statute, could include the increment under both operations and debt service millage. From the very start, the City has excluded the School District’s debt service revenue on the projected increment so that is a given positive financial gain if the increment materializes as projected.

D. INDIVIDUAL BOARD MEMBERS

1. AGENDA ITEMS SUBMITTED BY INDIVIDUAL BOARD MEMBERS:

2. CORRESPONDENCE ADDRESSED TO BOARD MEMBERS:

3. REPORTS FROM BOARD LIAISON TO VARIOUS COMMITTEES:

E. OFFICE OF DISTRICT SUPERINTENDENT:

· Update

F. EXECUTIVE SESSION:

1. CONTRACTUAL ISSUES:

No Items This Meeting

2. LEGAL BRIEFINGS:

No Items This Meeting

3. PERSONNEL ISSUES: