Aiken County Board of Education Meeting - October 11, 2011 at 7:00 p.m. at North Augusta Middle School (Dedication of North Augusta Middle School Addition at 6:30 p.m.)

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Submitted by Migration on Tue, 10/11/2011 - 1:14pm

Dates:

Tuesday, October 11, 2011 - 9:30pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA ______ REGULAR SESSION _7:00 P.M._____OCTOBER 11, 2011

The Board will meet at North Augusta Middle School at 6:30 p.m. in the cafeteria for the dedication of North Augusta Middle School Addition. The Regular Board meeting will begin at 7:00 p.m.

Location: North Augusta Middle School North Augusta, SC

Cafeteria

725 Old Edgefield Road

REGULAR SESSION: 7:00 P.M.

DEVOTIONAL & PLEDGE: Mr. Levi Green

APPROVAL OF AGENDA:

APPROVAL OF MINUTES:

Regular Meeting – September 27, 2011

SPECIAL ORDERS OF BUSINESS:

· Public Participation

No Items This Meeting

· Office of Board Chairman

· ROAR Group – October 18, 2011 at SAHS at 7:00 p.m.

· Proposed Board Subcommittee Charge

· Board Meeting – October 26, 2011 at 7:00 p.m.

A. INFORMATIONAL ITEMS: The following items are for information only and do not require Board action.

1. Instructional Update (Dr. O’Gorman)

· School Intervention Team

· School Renewal Plans Alignment

2. Facilities Construction Department Quarterly Change Order Notification (Mr. Caver)

Policy FGG sets the limit of approval for construction change orders by the Superintendent or designee up to $15,000.00. The policy requires a summary of such change orders to be presented to the Board at least once a quarter for notification.

3. Legislative Update (Mr. Liner)

B. CONSENT ITEMS: The following items will be voted on as a group. Individual items may be discussed prior to a vote being taken.

1. Ratification of Expulsions (Dr. Everitt)

The School Board, according to the Code of Laws of South Carolina Sections 59-63-240, is authorized to expel students from school. Although the Board may receive recommendations for expulsion from others, it solely is empowered to take the final expulsion action.

2. Request for Approval for Home Instruction (Dr. Hewett)

The School Board, according to the Code of Laws of South Carolina, Section 59-65-40, is authorized to approve home schooling for parents not opting for approval by the South Carolina Association of Independent Home Schools. The program has to meet certain standard as outlined in the bill, Policy IEK and IEK-R.

3. South Carolina Department of Education’s Arts Curricular Innovation Grants for North Augusta Elementary and East Aiken School of the Arts – FY12 (Dr. O’Gorman)

North Augusta Elementary School was awarded an Arts Curricular Innovation A.R.T.S. (Artists Reaching Talented Students) Today grant in the amount of $14,000. These funds will be used for Artists in Residence, materials for art projects and instrumental groups, and technology supplies.

East Aiken School of the Arts was awarded an Arts Curricular Innovation “Arts are the Heart” grant in the amount of $14,000. These funds will be used for Artists in Residence, professional development, materials, and supplies.

In addition to the awarded amounts listed above, the State Department will provide funds for professional development.

4. ABC Child Care Award to Freedman Parenting Child Care Center, FY12 (Dr. Hewett)

Freedman Parenting Child Care Center has received a $1,078 award from ABC Child Care Voucher System. The award was granted to Freedman based on their successful completion of the most recent ABC annual review. The award money will be used to provide professional development for four staff members.

5. Math-Moves-U Grant to Aiken Middle School – FY12 (Dr. O’Gorman)

Aiken Middle School has been awarded four $1,000 grants ($4,000 total) from the Math-Moves-U Scholarship and Grant Program. The funds will be used to purchase supplies and equipment to enhance the math program at Aiken Middle.

6. Construction Document Plans for the Gym Restroom Addition at A.L. Corbett Middle (Mr. Caver)

The administration has completed the scope, Gym Restroom Addition needs for the A.L. Corbett Middle Project. The architectural firm of Craig Gaulden Davis, and their consultants have utilized this scope to produce the construction document plans. Due to the limited size and scope of this project, Schematic Plans and Design Development Plans were combined with this package.

7. Request for Donation of One Surplus Mobile Unit by Hillary Family Productions (Mr. Caver)

The organization is requesting that an excess mobile classroom be donated to them to expand their family and community ministry located on Casalina Drive in Edgefield County. The addition of the unit will help with their after school tutoring program and music ministry.

8. Request for Donation of One Surplus Mobile Unit by Word of Life Assembly (Mr. Caver)

The church located on Pine Log Road in Beech Island is requesting that an excess mobile classroom be donated to them for use to expand their Children’s Church. The addition of the unit will help utilize the existing facilities at their church.

9. Proposed 2012-2013 Budget Calendar (Mr. Traxler)

Board Policy DBG requires that the Aiken County Board of Education adopt a budget calendar by November 1 each year.

10. Funding Flexibility for the Quarter Ended September 30, 2011 (Mr. Traxler)

Furthermore, the certification must be presented publicly at a regularly called school board meeting, and the certification must be posted on the internet website maintained by the school district.

C. INDIVIDUAL ITEMS:

1. Personnel Appointments (Dr. Hewett)

The certified and classified personnel presented have been screened by the Personnel Services Department and interviewed and approved by the Principal and the Area Assistant Superintendent.

2. Amendments to Policy DA – Fiscal Management Goals/Priority Objectives – First Reading (Mr. Burkhalter and Mr. Traxler)

Policy DA is the District’s introductory policy and its statement of philosophy on the importance of District fiscal management and fiscal priority objectives. As the Board has recently been considering the projected results of its upcoming audit for the fiscal year ended June 30, 2011, and is also beginning preparation for the budget process for 2012-2013 school year, the Comptroller has recommended that the Board include a policy statement concerning fund balance and the objectives for the same.

3. Amendment to Policy DKC – Expense Authorization Reimbursement – First Reading (Mr. Burkhalter)

Board Policies relating to compensation, including reimbursements for travel expenses, are necessarily limited by, or subject to, available state funding. During substantial funding shortfalls, measures to reduce expenditures have been necessary in order to meet budgets with available funding. In some instances travel and supply accounts have been reduced by as much as fifty per cent. These emergency measures (which may last for an indeterminate period of time) become, to the extent necessary, implicit limitations on what might otherwise be considered expected benefits under one or more Board policies. These changes are merely clarifying amendments, and they also incorporate by reference administrative procedures authorized by the Board in order to facilitate consistency in implementation.

D. INDIVIDUAL BOARD MEMBERS

1. AGENDA ITEMS SUBMITTED BY INDIVIDUAL BOARD MEMBERS:

2. CORRESPONDENCE ADDRESSED TO BOARD MEMBERS:

3. REPORTS FROM BOARD LIAISON TO VARIOUS COMMITTEES:

E. OFFICE OF DISTRICT SUPERINTENDENT:

· Update

F. EXECUTIVE SESSION:

1. CONTRACTUAL ISSUES:

No Items This Meeting

2. LEGAL BRIEFINGS:

· Legal Briefing

3. PERSONNEL ISSUES: