The Aiken County Board of Education Meeting, October 12, 2021 at 6:00p.m. at the District Office 1000 Brookhaven Drive Aiken, SC 29803

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Submitted by Kim_Chriswell on Tue, 09/28/2021 - 4:46pm

Dates:

Tuesday, October 12, 2021 - 6:00pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA REGULAR SESSION 6:00 P.M. OCTOBER 12, 2021

Location: 1000 Brookhaven Drive Aiken, SC

Tuesday’s meeting will be live streamed on our website, acpsd.net

REGULAR SESSION: 6:00 P.M.

CALL TO ORDER

MOMENT OF SILENCE & PLEDGE: Dr. John Bradley

APPROVAL OF AGENDA

APPROVAL OF MINUTES

Regular Meeting – September 28, 2021

SPECIAL ORDERS OF BUSINESS:

Public Participation

No Requests This Meeting

Office of Board Chairman

No Items This Meeting

A.INFORMATIONAL ITEMS: The following items are for information only and do not require Board Action.

COVID-19 Update (Mr. Laurence)

Construction Status Reports for the Belvedere Elementary School Addition and Renovations Project (Dr. Murphy)

In an effort to keep the Board current on the status and budget of this construction project, the Architects for this project, McMillan Pazdan Smith Architecture and the Administration prepare a monthly status report for the Board’s review.

Construction Status Reports for the Hammond Hill Elementary Additions and Renovations Project (Dr. Murphy)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, Cheatham Fletcher Scott (CFS), and the Administration prepare a monthly status report for the Board’s review.

Construction Status Reports for the Millbrook Elementary Additions and Renovations Project (Dr. Murphy)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, Goodwyn Mills and Cawood (GMC), and the Administration prepare a monthly status report for the Board’s review.

Facilities Construction Department Quarterly Change Order Notification (Dr. Murphy)

Policy FGG sets the limit of approval for construction change orders by the Superintendent or designee up to $15,000.00.The policy requires a summary of such change orders to be presented to the Board at least once a quarter for notification.

B.CONSENT ITEMS: The following items will be voted on as a group, individual items may be discussed prior to a vote being taken.

Out-of-District Transfer Requests – Transfers Out (Dr. Minolfo)

Board Policy JFABC allows the Aiken County Board of Education to arrange with other school districts for the interchange of students.The policy stipulates that when students transfer out of the District, “the School District of Aiken County shall assume no responsibility for tuition to the receiving district.”

Aiken County Public School District (ACPSD) Head Start/ Early Head Start Program Approval of Community Representatives to serve on the HS/EHS Policy Council (Mrs. Glover)

The Aiken County Public School District (ACPSD) Head Start/ Early Head Start Policy Council Bylaws are in accordance with Section 642 of the Head Start Act; the Head Start Performance Standards:Part 1301 Program Governance; and the Parent Committee & Policy Council Membership: HSPS 1301.3; 1301.4.The policy council bylaws state the Policy Council may elect community leaders, (1) from each county served by Aiken County Public School District.These members can be nominated by parent center committees and administrative staff and must also be approved by the ACPSD School Board.The Policy Council will also include an ACPSD Board member who serves as Board Liaison to provide two-way communication of HS/EHS related matters that come before the board for approval.This member may be appointed or elected by the board and becomes an ex-officio member of the Policy Council with voting privileges.The ACPSD school board shall elect or appoint an alternate member to serve in the absence of the duly appointed or elected board member.

Approval of Comprehensive Health Education (CHE) Advisory Committee (Mrs. Glover)

The Comprehensive Health Education Act of 1988 requires that each school board appoint a CHE advisory committee to assist in the selection of curriculum support components and materials.The committee must consist of two parents, three clergy, two health professionals, two teachers, two students, and two persons not employed by the school district.Each district advisory committee must review all reproductive health education, family life education, and pregnancy prevention education material before they are used in the schools.

Textbook Adoptions for 2020-2021 (Mrs. Glover)

The District examines and evaluates textbooks adopted by the State for use in the classroom and recommends to the School Board those selected by teacher committees for our district.Upon approval by the School Board and funding by the State, schools may proceed to order those textbooks from the State Textbook Depositary.

Aileen S. Andrew Foundation Donation to North Aiken Elementary School – FY22 (Mrs. Glover)

North Aiken Elementary School has been given a $15,000.00 donation through the Aileen S. Andrew Foundation.The funds will be used to purchase science lab equipment as well as technical and instructional supplies to benefit the students.

RFQ #032714 Construction Management at Risk (Dr. Murphy) - Updated

An indefinite delivery, CM at Risk contract was approved in 2014 for the building of Penny Sales Tax Projects as needed.Construction Management at Risk means the General Contractor (GC) is hired early to meet with the owner and architect to develop scope and assist with cost saving materials or installations to save the owner money where possible without sacrificing quality.This process if teamwork also helps procuring quality subcontractors at the local level when applicable.The scope is fine tuned thru the Design Development and Construction Document phases the architect develops for approvals until final bid documents are achieved at Guaranteed Maximum Price.This is the “GMP” that the GC develops and shares the risk with the owner.As the name of the Methodology implies, the CM at Risk puts the CM incentivizes the CM as Savings could be shared by both parties.

Items to be declared surplus and method of disposal. (Mr. Traxler)

Miscellaneous furnishings and equipment have been screened and determined to be obsolete and is no longer of use to the District.Board approval is necessary for the disposal of these items (Procurement Regulations: Surplus Management XXVII, C, 1).

C.INDIVIDUAL ITEMS

Personnel Appointments (Mrs. Hart)

The certified and classified personnel presented have been screened by Human Resources Department and interviewed and/or approved by the Principal or supervisor for each location.