Aiken County Board of Education Meeting on October 13, 2020 at the District Office at 6:00 p.m.

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Submitted by Kim_Chriswell on Thu, 10/08/2020 - 11:32am

Dates:

Tuesday, October 13, 2020 - 6:00pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA ________REGULAR SESSION _6:00 P.M.__________OCTOBER 13, 2020

Location: 1000 Brookhaven Drive Aiken, SC

Tuesday’s meeting will be live streamed on our website, acpsd.net.

REGULAR SESSION: 6:00 P.M.

MOMENT OF SILENCE & PLEDGE: Mr. Keith Liner

APPROVAL OF AGENDA

APPROVAL OF MINUTES:

Regular Meeting – September 22, 2020

Special Called Meeting – October 3, 2020

SPECIAL ORDERS OF BUSINESS:

Public Participation

No Requests This Meeting

Office of the Board Chairman

A.INFORMATIONAL ITEMS: The following items are for information only and do not require Board Action.

COVID-19 Update

Construction Status Reports for the Belvedere Elementary School Addition & Renovations Project (Dr. Murphy)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, McMillan Pazdan Smith Architecture and the Administration prepare a monthly status report for the Board’s review.

Construction Status Reports for the Midland Valley High Addition Project (Dr. Murphy)

Construction Status Reports for the Millbrook Elementary Additions & Renovations Project (Dr. Murphy)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, Goodwyn Mills and Cawood (GMC), and the Administration prepare a monthly status report for the Board’s review.

Construction Status Reports for the North Augusta High School Phase III Addition Project (Dr. Murphy)

Construction Status Reports for the Ridge Spring-Monetta Elementary Phase 3 Addition Project (Dr. Murphy)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, LS3P Associates LTD., and the Administration prepare a monthly status report for the Board’s review.

B.CONSENT ITEMS: The following items will be voted on as a group, individual items may be discussed prior to a vote being taken.

Change Order Number 1 for the 2019 Flooring at A.L. Corbett Middle/Busbee Elementary (Dr. Murphy)

Change Order Number 1 for the 2019 flooring @ A.L. Corbett Middle/Busbee Elementary, These dollars are unused allowances on this contract final contract amount will be $426,006.00.

Change Order Number One

Unused allowance for this project…………………….<$19,940.00>

Credit in the amount of……………..<$19,940.00>

Total Change Order Amount…………………………………………..<$19,940.00>

Dollar General Literacy Foundation Donation to Aiken High School – FY 21 (Mrs. Glover)

Aiken High School was given a $2,000.00 donation from the Dollar General Literacy Foundation.The funds from this donation will be used to purchase instructional materials and supplies to include high-interest novels for classroom libraries and Spanish novels for English Language Learners, including books of various genres and formats.

Dollar General Literacy Foundation Donation to Redcliffe Elementary School – FY21 (Mrs. Glover)

Redcliffe Elementary School was given a $3,850.00 donation from the Dollar General Literacy Foundation.The funds from this donation will be used to purchase 22 Pioneer Valley Literacy Footprints Interactive read aloud kits for grades 5k-3^rd grade.

Frank and Dorothy Heckendorn Donation to North Aiken Elementary School-FY21 (Mrs. Glover)

North Aiken Elementary School was given a $1,000.00 donation from Frank and Dorothy Heckendorn.The funds from this donation will be used to purchase laptops for students.

Napleton Infiniti of Augusta Donation to Midland Valley High School – FY21 (Mrs. Glover)

Midland Valley High School’s PBIS/Youth Development Team was given a $5,000.00 donation from Napleton Infiniti of Augusta. The funds from this donation will be used to purchase incentives for students and teachers. Items will be provided for students who meet established criteria in academics and discipline such as school supplies, water bottles, backpacks, masks, day planners, earbuds, t-shirts, etc. Teachers will be provided incentives after each nine weeks of perfect attendance.

South Carolina Arts Commission – School Arts Material (SAM) Grant Award – New Ellenton Middle STEAM Magnet School – FY21 (Mrs. Glover)

New Ellenton Middle STEAM Magnet School has been awarded a South Carolina Arts Commission School Arts Materials (SAM) Grant Award in the amount of $7,500.00.The monies will be used to purchase technology to include Thinkpads/laptops and storage cart for visual and performing arts classes.

South Carolina Arts Commission – School Arts Materials (SAM) Grant Award – Schofield Middle School – FY21 (Mrs. Glover)

Schofield Middle School has been awarded a South Carolina Arts Commission School Arts Materials (Sam) Grant Award in the amount of $7305.00.The monies will be used to purchase technology and art materials and supplies to include iPad, art supplies, and drying racks.

Amendment to the Head Start/Early Head Start Grant (Mrs. Glover)

On October 22, 2019, the school board approved the submission of the ACPSD Early Head Start/Head Start Grant and the receipt of funds, if awarded. In June 2020, the grant was officially awarded to ACPSD with a start date of July 1 for a five-year grant award.Periodically, grants require amendments due to over/under-estimation of cost estimates or salary projections or when a change in plans has to occur. Due to the COVID-19 pandemic and the original grant submission occurring almost a year ago, the budget for this grant needs to be amended and requires board approval to do so.

This amendment includes eliminating the cost for three small buses to transport Head Start students.The former grantee transferred ownership of buses used during the prior grant period; therefore, this cost is no longer a need.These funds will be uses to install fire alarms at sites in order to meet DSS licensure in a K-12 setting, implement lawn maintenance at facilities, upgrade and/or install security systems, as well as to upgrade the Gloverville Head Start facility located on Lawana Drive.Additionally, funds were included to contract with Barnwell County First Steps to administer both Early Head Start and Head Start in that area.Barnwell County First Steps will only administer the Early Head Start services; therefore, those grant monies will be used to fund salaries and benefits of those employed by ACPSD to provide Head Start services.

C.INDIVIDUAL ITEMS:

Personnel Appointments (Mrs. Hart)

The certified and classified personnel presented have been screened by the Human Resources Department, and interviewed, and/or approved by the Principal or supervisor for each location.

Out-of-District Transfer Requests (Dr. Minolfo)

Board Policy JFABC allows the Aiken County Board of Education to arrange with other school districts for the interchange of students.The policy stipulates that when students transfer out of the District, “the School District of Aiken County shall assume no responsibility for tuition to the receiving district.”

Out-of-District Transfer Requests (Dr. Minolfo)

Board Policy JFAB allows the Aiken County Board of Education to arrange with other school districts for the interchange of students.The policy stipulates that non-resident students transfer into the District “the parent/legal guardian must assume responsibility for transportation.The Board will hold nonresident students to the behavioral and academic requirements set out in policy JFAA, admission of resident students. The district may charge tuition to nonresident students seeking to enroll in district schools.”

Suspension of Policy IKAA for the 2020-2021 School Year (Mrs. Glover)

Board policy IKAA establishes the administration of semester examination for all high school credit courses, with the exception of those students whose IEP excludes the administration of such exams or those seniors in second semester who have a grade of A in the course.Semester examinations, according to board policy, must count as one fifth of the semester grade.

Due to the COVID pandemic, the district is operation two district instructional delivery models for high school students – hybrid, which currently includes two days of face-to-face instruction followed by three days of remote learning; and full-time virtual through AIKEN INNOVATE,where the majority of high school credit courses are designed and NCAA accredited by VirtualSC (VSC).In response to social distancing requirements of the COVID pandemic, VSC has eliminated all semester exams for the 2020-2021 school year.To ensure equity for all ACPSD students enrolled in both the hybrid and virtual models, it is the administration’s recommendation to suspend semester exams for all high school courses for the current school year.

Request for Funding for COVID-related PPE Items (Mr. Laurence & Mr. Traxler)

The District has stocked and distributed a variety of PPE items for schools and departments over recent months. PPE items such as face masks, face shields, backpack sprayers, sanitizers, disposable gowns, gloves, towels, thermometers, etc.have been acquired through a combination of District purchases, donations, and items supplied by the State at no cost to the District.We are still awaiting delivery of certain items including a supply of desk partitions and additional stock of gowns and sprayers.