Aiken County Board Of Education Meeting on December 11, 2018 at the District Office at 7:00 p.m.

Dates:

Tuesday, December 11, 2018 -

7:00pm to 10:00pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA _____REGULAR SESSION _7:00 P.M._____ DECEMBER 11, 2018

Location: District Office Aiken, SC

1000 Brookhaven Drive

REGULAR SESSION: 7:00 P.M.

DEVOTIONAL & PLEDGE: Mr. Alvin Pressley

APPROVAL OF AGENDA:

APPROVAL OF MINUTES:

Regular Meeting – November 27, 2018

SPECIAL ORDERS OF BUSINESS:

ACIRA Distinguished Literacy Teacher Awards

Election of Board Officers

Public Participation

No Requests This Meeting

Office of Board Chairman

INFORMATIONAL ITEMS: The following items are for information only and do not require Board action.

1. Results of Financial Audit, Fiscal Year Ended June 30, 2018 (Mr. Traxler)

Results of Financial Audit will be presented by Tim Grow with Elliott Davis Decosimo, LLC.

2. Horse Creek Academy Annual Update (Dr. Alford)

3. Financial Report, as of September 30, 2018 (Mr. Traxler)

The financial report of September 30, 2018 is submitted in the approved format.

4. Construction Status Reports for the North Augusta High School 2B Addition Project (Dr. Foster)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, McMillan Pazdan Smith Architecture and the Administration prepare a monthly status report for the Board’s review.

5. Construction Status Reports for the Aiken High School Phase 2B Addition Project (Dr. Foster)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, LS3P Associates LTD., and the Administration prepare a monthly status report for the Board’s review.

6. Construction Status Reports for the Ridge Spring-Monetta Middle/High Phase 2 Addition Project (Dr. Foster)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, LS3P Associates LTD., and the Administration prepare a monthly status report for the Board’s review.

CONSENT ITEMS: The following items will be voted on as a group. Individual items may be discussed prior to a vote being taken.

1. South Carolina DHEC Recycling Education Grant to Leavelle McCampbell Middle School – FY19 (Mrs. Glover)

Leavelle McCampbell Middle School was awarded a $1500.00 Recycling Education grant from South Carolina DHEC. The funds from this grant will be used to purchase recycling bins for classrooms.

2. Iorio Charitable Foundation Donation to Oakwood Windsor Elementary School – FY19 (Mrs. Glover)

Oakwood Windsor Elementary School was given a $6000.00 donation from Iorio Charitable Foundation. The funds from this donation will be used to purchase books for the Media Center, purchase instructional resources, printer cartridges, general supplies, and copier fees.

3. Flooring Projects District-Wide for Aiken County Public Schools (Dr. Foster)

On November 7, 2018, the Selection Committee reviewed and ranked the qualifications of Flooring Contractor firms interested in performing district-wide Flooring (Carpet, VCT), per the Five Year Facility Improvement Plan or as needed. The committee was composed of the following: Kevin Chipman, Charles Kip Gunter, and Dr. Tim Yarborough.

INDIVIDUAL ITEMS:

1. Personnel Appointments (Mrs. Hart)

The certified and classified personnel presented have been screened by the Personnel Services Department and interviewed and approved by the Principals and Executive Directors.

2. Proposed One-Time Uses of Fund Balances (Mr. Traxler)

Board Policy DA describes the District’s fund balance policy. Per that policy, the District is to maintain a minimum unassigned fund balance of 8% of the annual operating budget, with a desired unassigned fund balance of at least 16% of the annual operating budget. Reserves totaling 16% of the annual operating budget would represent the near equivalent of two months’ operations. The District’s fund balance represents non-recurring dollars. Fund balance has been utilized to address one-time needs in recent years, while continuing to maintain fund balance at sufficient levels.

3. Annual Review of the Five-Year Facility Improvement Plan (Dr. Foster)

In accordance with Policy FB, Facilities Planning, each year the Board

of Education will review the Five-Year Facility Improvement Plan.

4. Proposed Scope and Timeline for 2014 Capital Projects (Dr. Foster)

As part of the 2014 one cent educational capital improvement sales and

use tax referendum it was voted and approved for capital projects at five school

sites. It was determined that upgrades, replacement, and/or renovations would

occur at Aiken High School, North Augusta High School, Leavelle McCampbell

Middle School, Ridge Spring-Monetta K-12 site, and Aiken County Career and

Technology Center (if funds allowed).

5. Recruitment and Retention (Mrs. Hart)

At the direction of the Board, a committee was established and convened in August to evaluate recruitment and retention efforts across the district. The initial committee concluded with a specific set of recommended action steps and the need for a more detailed analysis of each. A comprehensive list of recommendations prepared by a committee member is attached. These recommendations were divided into three (3) major categories: work load and testing, retention, and recruitment, which were then narrowed down to a focused number of specific recommendations the committee believed would make the greatest immediate impact. This list of narrowed recommendations can be found within the attached action plan memo. Each category will be addressed in phases, with work load and testing taking priority.

D. INDIVIDUAL BOARD MEMBERS