Aiken County Board of Education Meeting on Tuesday, August 15, 2017 at the District Office at 7:00 p.m.

Dates:

Tuesday, August 15, 2017 -

7:00pm to 10:00pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA ______REGULAR SESSION _7:00 P.M._______AUGUST 15, 2017

Location: District Office Aiken, SC

1000 Brookhaven Drive

REGULAR SESSION: 7:00 P.M.

DEVOTIONAL & PLEDGE: Mr. Levi Green

APPROVAL OF AGENDA:

APPROVAL OF MINUTES:

Regular Meeting – July 18, 2017

Special Called Meeting – July 25, 2017

SPECIAL ORDERS OF BUSINESS:

Public Participation

Melvin Marshall – Three Concerns: Teaching of “NO I” in Team; Early Release – Early Dismissal; and Substitute – Guest Teacher

Office of Board Chairman

A. INFORMATIONAL ITEMS: The following items are for information only and do not require Board action.

1. Legislative Update (Mr. Liner)

2. Construction Status Reports for the North Augusta High School 2A & 2B Addition Projects (Dr. Foster)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, McMillan Pazdan Smith Architecture and the Administration prepare a monthly status report for the Board’s review.

3. Construction Status Reports for the Leavelle McCampbell Middle School Project (Dr. Foster)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, McMillan Pazdan Smith Architecture and the Administration prepare a monthly status report for the Board’s review.

4. Construction Status Reports for the Aiken High School Phase 2A Addition Project (Dr. Foster)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, LS3P Associates LTD., and the Administration prepare a monthly status report for the Board’s review.

5. Construction Status Reports for the South Aiken High Visitor’s Side Restroom and Concession Project (Dr. Foster)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, McMillan Pazdan Smith Architecture and the Administration prepare a monthly status report for the Board’s review.

6. Report of Minority Purchases for the Fiscal Year ended June 30, 2017 (Mr. Traxler)

The District Procurement Code IVI-B-4 requires an annual reporting of purchases made from minority vendors.

7. Report of Sole Source/Emergency Purchases for the Fiscal Year ended June 30, 2017 (Mr. Traxler)

The District Procurement Code IX-C requires annual reporting of the purchases made under the sole source and emergency provisions of the Code.

B. CONSENT ITEMS: The following items will be voted on as a group. Individual items may be discussed prior to a vote being taken.

1. Out-of-District Transfer Requests (Mr. Laurence)

Board Policy JFABC allows the Aiken County Board of Education to arrange with other school districts for the interchange of students. The policy stipulates that when students transfer out of the District, “the School District of Aiken County shall assume no responsibility for tuition to the receiving district.”

2. 2018 Graduation Ceremonies in USC-A Convocation Center (Dr. Foster)

Since 2009 graduation ceremonies have been held in the Convocation Center. The schools have been supportive of this. The Convocation Center has been very accommodating to the schools for the graduation exercises.

3. Aiken High School Addition Phase 2B Project Final Architectural Contract Documents (Dr. Foster)

The architects, LS3P for this project have completed the final working drawings for construction of the Aiken High School Addition Phase 2B project and are prepared to present these final plans and construction budget under separate cover to the Board for approval.

4. Submission of the Hazard Mitigation Grant Program (HMGP) for Aiken County Public Schools Window Retrofitting Project Grant (Dr. Yarborough)

The South Carolina Emergency Management Division has provided funds obtained from federal sources for grants to mitigate hazards in public facilities, such as schools, after events including natural disasters (Hurricane Matthew – Declared October 11, 2016). If awarded, funds from the grant would be used to install protective, strengthening, mylar film and reinforcing clips on single-pane, non-tempered glass in three schools; Millbrook Elementary, Belvedere Elementary, and Gloverville Elementary. These three schools were chosen because they were all constructed at approximately the same time (1953-1954) and feature large amounts of glass that may shatter and become projectile objects during a severe wind event such as a thunderstorm, tornado, or hurricane. An added efficiency associated with the installation of the mylar film is a reduction in ultraviolet radiation entering the schools, thereby lowering energy us during periods of high temperature. If the grant is successfully awarded, it will provide $156,254.25 in federal funds that can be expanded over a period of up to three years.

5. Neglected and Delinquent Grant Application – FY18 (Dr. Washington)

Public Law 107-110, Title I, Part D: Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or At-Risk is designed to support the operation of local educational agency programs that involve collaboration with locally operated correctional or residential facilities (1) to carry out high quality education programs to prepare children and youth for secondary school completion, training, employment, or further education; (2) to provide activities to facilitate the transition of such children and youth from the correctional program to further education or employment; and (3) to operate programs in local schools for children and youth returning from correctional facilities and programs which may serve at-risk children and youth. Aiken County Public School District’s allocation for FY18 is $21,267.15.

6. FY18 Application for Title II, Part A of the Elementary and Secondary Education Act (Dr. Washington)

The State Department of Education has projected an allocation of $865,563.95 to Aiken County Public School District for Title II, Part A, “Preparing, Training, and Recruiting High Quality Teachers, Principals, and Other School Leaders.” The purpose of Title II is to increase student achievement consistent with the challenging State academic standards; improve the quality and effectiveness of teachers, principals, and other school leaders; and increase the number of teachers, principals, and other school leaders who are effective in improving student academic achievement in schools.

7. Budget Adjustment #2 – General Fund (Fund 1) and Special Revenue Fund (Funds 2, 8 and 9) (FY17) (Mr. Traxler)

Periodically during the fiscal year, the Division of Fiscal Services submits adjustments to the approved budget as may be required in the conduct of operations.

C. INDIVIDUAL ITEMS:

1. Personnel Appointments (Ms. Smalls)

The certified and classified personnel presented have been screened by the Personnel Services Department and interviewed and approved by the Principals and Executive Directors.

D. INDIVIDUAL BOARD MEMBERS