Aiken County Board of Education Meeting on Tuesday, November 15, 2016 at the District Office at 7:00 p.m.

Primary tabs

Submitted by vicky_durden on Fri, 11/11/2016 - 10:07am

Dates:

Tuesday, November 15, 2016 -

7:00pm to 10:00pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA _ ____REGULAR SESSION _7:00 P.M._____NOVEMBER 15, 2016

Location: District Office Aiken, SC

1000 Brookhaven Drive

REGULAR SESSION: 7:00 P.M.

DEVOTIONAL & PLEDGE: Mr. Levi Green

SWEARING IN OF NEW BOARD MEMBERS: Mr. William Burkhalter

APPROVAL OF AGENDA:

APPROVAL OF MINUTES:

Regular Meeting – October 25, 2016

SPECIAL ORDERS OF BUSINESS:

South Carolina Division of Career Development and Transition Awards

Aiken High School Girls' Volleyball AAAA State Champions

Public Participation

No Requests This Meeting

Office of Board Chairman

INFORMATIONAL ITEMS: The following items are for information only and do not require Board action.

1. 2016 Summer Cyclic Status Report (Dr. Foster)

In an effort to keep the Board current on the status of summer cyclic completed projects.

2. Legislative Update (Mr. Liner)

CONSENT ITEMS: The following items will be voted on as a group. Individual items may be discussed prior to a vote being taken.

1. Ratification of Expulsions (Dr. Alford)

The School Board, according to the Code of Laws of South Carolina Sections 59-63-240, is authorizes to expel students from school. Although the Board may receive recommendations for expulsion from others, it solely is empowered to take the final expulsion action.

2. Out-of-District Transfer Requests (Mr. Laurence)

Board Policy JFABC allows the Aiken County Board of Education to arrange with other school districts for the interchange of students. The policy stipulates that when students transfer out of the District, “the School District of Aiken County shall assume no responsibility for tuition to the receiving district.”

3. Request to Admit Foreign Exchange Student (Mr. Laurence)

School Board Policy JFABB establishes guidelines for the admission of the exchange students to the high schools in the School District of Aiken County.

4. DeKoda Watson Donation to Wagener-Salley High School – FY17 (Dr. Washington)

Wagener-Salley High School was given a $5,000.00 donation from DeKoda Watson. The funds from this donation will be used to purchase weight and locker room equipment and new uniforms.

5. Remain at Home Senior Care Donation to Redcliffe Elementary School – FY17 (Dr. Washington)

Redcliffe Elementary School was given a $2,000 donation from Remain at Home Senior Care. The funds from this donation will be used to purchase technology supplies and equipment, faculty, staff, and student incentives, and to provide parent involvement activities.

6. Public Education Partners Grant to Jackson Middle School – FY17 (Dr. Washington)

Jackson Middle School was awarded $2,000 from Public Education Partners. Funds from this grant will be used to cover First Lego Robotics start-up cost for competitions and travel cost to local competitions.

7. Submission of the South Carolina Arts Commission Arts in Basic Curriculum (ABC) Advancement – Arts in Education Grant for New Ellenton Middle STEAM Magnet School (Dr. Washington)

The purpose of the 2017-18 ABC Advancement grant is to support schools and districts committed to implementing standards-based arts curricula and making the arts an integral part of the basic curriculum and daily classroom instruction. The Arts in Basic Curriculum (ABC) Advancement grant provides up to a maximum amount of $15,000 for three years. Funds will be used for artists-in-residence, professional development, arts-based field trips, instructional supplies, and equipment maintenance for fine arts courses.

8. Change Order Number 1 for the 2016 Flooring at BLC, Aiken Elementary (corridors, administration & media), North Augusta Elementary (corridors, administration & media), Center for Innovative Learning at Pinecrest (administration, prinicpal’s office, D-wing) and Belvedere Elementary from Gleaton Floor Covering, Inc. (Dr. Foster)

Change Order Number 1 for the 2016 Flooring at BLC, Aiken Elementary (corridors, administration & media), North Augusta Elementary (corridors, administration & media), Center for Innovative Learning at Pinecrest (administration, prinicpal’s office, D-wing) and Belvedere Elementary from Gleaton Floor Covering, Inc. in the credit amount of $25,000.00.

INDIVIDUAL ITEMS:

1. Personnel Appointments (Ms. Smalls)

The certified and classified personnel presented have been screened by the Personnel Services Department and interviewed and approved by the Principals and Executive Directors.

2. Policy Changes Related to Reorganization – Final Reading (Mr. Laurence)

Beginning in fall 2015, the District has undergone a realignment of its organizational structure. Many current policies (KE, DJGA, ECAC, KHE, and JICEA) and administrative rules (JI-R) make reference to positions and titles that no longer exist.

3. Changes to Policy DD Funding Proposals, Grants, Special Projects – Final Reading (Mr. Laurence and Mr. Traxler)

According to current policy the administration of grants and donations of $1,000 or less is the responsibility of the assistant superintendent for area administration.

4. Changes to Administrative Rule IHBH-R Charter Schools – Final Reading (Mr. Laurence)

South Carolina Department of Education Regulation R 43-61, Procedures and Standards for the Review of Charter School Applications, was amended on June 26, 2015. The updated regulation provides additional guidance concerning charter school application timelines.

5. Changes to Policy DBJ Budget Transfers – Final Reading (Mr. Laurence and Mr. Traxler)

With realignment of the district’s organizational structure a number of processes referenced in policy are no longer appropriate and do not take the districts new administrative structure into account. Current policy also provides for a transfer threshold at schools that differs from that of district office accounts.

6. Changes to Policy DFD Gate Receipts and Admissions – Final Reading (Mr. Laurence and Mr. Traxler)

According to current policy an academic officer must concur in the appointment of three-member committees to account for athletic event admissions and in the expenditure of gate receipts.

7. Changes to Policy DFG Tuition Income – Final Reading (Mr. Laurence and Mr. Traxler)

Current policy is not in alignment with Policy JFABB Nonresident Students. It also does not address the possibility of the board approving tuition waivers.

8. Changes to Policy GBAA and Administrative Rule GBAA-R - This item was pulled from the agenda 11/15/16

9. Changes to Policy DKC Expense Authorization/Reimbursement – First Reading (Mr. Laurence)

This policy establishes the structure for expense authorization and reimbursement for district employees.

10. Changes to Policy DM Cash in School Buildings – First Reading (Mr. Laurence)

This policy establishes the structure for dealing with cash in school buildings and sets overnight cast limits.

11. Changes to Policy DK Payment Procedures – First Reading (Mr. Laurence)

This policy establishes the structure for payment of district obligations.

12. Changes to Administrative Rule ED-R Materials and Equipment Management – First Reading (Mr. Laurence)

This administrative rule outlines procedures for the use, care storage, and loaning of district owned materials and equipment.

13. Changes to Policy DIAA* and Administrative Rule DIAA-R* Student Activity Funds Management – First Reading (Mr. Laurence)

This policy and administrative rule establish the structure and procedures for the management of student activity funds.

14. Changes to Policy DGD and Administrative Rule DGD-R Credit Cards and Purchasing Cards – First Reading (Mr. Laurence)

This policy and administrative rule establish the structure for using credit cards and purchasing cards.

15. Changes to Policy DGA Authorized Signatures – First Reading (Mr. Laurence and Mr. Traxler)

Policy DGA establishes a procedure for using a facsimile of the superintendent’s signature.

16. Change to Policy DG Depository of Funds – First Reading (Mr. Laurence and Mr. Traxler)

With realignment of the district’s organizational structure a number of processes referenced in policy are no longer appropriate and do not take the districts new administrative structure into account. Current policy is vague in describing the district’s depository relationship with the county treasurer and sets no limits for bank accounts.

17. Changes to Policy IJJ and Administrative Rule IJJ-R Textbook Selection and Adoption – First Reading (Mr. Laurence and Dr. Washington)

Policy JJ establishes the basic structure for the adoption of textbooks to be used in the district. Administrative Rule IJJ-R outlines the process.

18. Changes to Administrative Rule IKE-R Promotion and Retention of Students – First Reading (Mr. Laurence and Dr. Washington)

This administration rule outlines the specific criteria and procedures for the promotion or retention of students. It takes into consideration the various statutes and regulations that govern promotion and retention decisions.

D. INDIVIDUAL BOARD MEMBERS