Aiken County Board of Education Meeting on Tuesday, January 12, 2016 at the District Office at 7:00 p.m.

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Submitted by vicky_durden on Thu, 01/07/2016 - 8:58am

Dates:

Tuesday, January 12, 2016 -

7:00pm to 10:00pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA ______REGULAR SESSION _7:00 P.M.______JANUARY 12, 2016

Location: District Office Aiken, SC

1000 Brookhaven Drive

REGULAR SESSION: 7:00 P.M.

DEVOTIONAL & PLEDGE: Mrs. Laurie Reese

APPROVAL OF AGENDA:

APPROVAL OF MINUTES:

Regular Meeting – December 8, 2015

SPECIAL ORDERS OF BUSINESS:

AA Lower State Champions – Silver Bluff High School

AAA Lower State Champions – Midland Valley High School

Public Participation

No requests this meeting.

Office of Board Chairman

INFORMATIONAL ITEMS: The following items are for information only and do not require Board action.

1. Financial Report as of October 31, 2015 (Mr. Traxler)

The financial report of October 31, 2015 is submitted in the approved format.

2. District Custodial Pilot Program (Dr. Foster)

The district is in search of a comprehensive custodial program that will assist with improving the cleanliness and upkeep of our facilities. The district is seeking a program that addresses training staff, cleaning supplies and equipment, efficient practices and safety protocols.

3. Legislative Update (Mr. Liner)

CONSENT ITEMS: The following items will be voted on as a group. Individual items may be discussed prior to a vote being taken.

1. Ratification of Expulsions (Dr. Alford)

The School Board, according to the Code of Laws of South Carolina Section 59-63-240, is authorized to expel students from school. Although the Board may receive recommendations for expulsion from others, it solely is empowered to take the final expulsion action.

2. Out-Of-district Transfer Requests (Dr. Stowe)

Board Policy JFABC allows the Aiken County Board of Education to arrange with other school districts for the interchange of students. The policy stipulates that when students transfer out of the District, “the School District of Aiken County shall assume no responsibility for tuition to the receiving district.”

3. Online Curriculum Management System (Mr. Laurence)

The Division of Instruction and Accountability curriculum staff has been working with teams of teachers for the past four years to develop and maintain the Aiken County Public School District curriculum. That curriculum is currently housed on the school district website. This method for housing the curriculum has proven inefficient and cumbersome for teachers because of the inconsistencies in format and the inability to align subject areas. Schools are not able to make adjustments to the curriculum based on thematic approaches, nor are teachers able to make adjustments based on formative assessment data.

4. Change Order Number 2 for the North Augusta High School Addition Project Phase 1 (Dr. Foster)

Change Order Number 2 for the North Augusta High School Addition Project Phase 1 for unused allowances for this project in the credit amount of $240,660.00.

5. 2015 Installation of Aluminum Bleachers at Wagener-Salley High and Silver Bluff High (Dr. Foster)

Bids were received for the 2015 Installation of Aluminum Bleachers at Wagener-Salley High and Silver Bluff on December 8, 2015 at 2:00 p.m. and publicly opened. There were 6 bidders with the lowest bid being submitted by GT Grandstands, Inc. Base Bid A ($22,233.00) deliver and set up 2-sets each aluminum bleachers for Wagener-Salley High and Silver Bluff High. The Five-Year Facility Improvement Plan for 2015-2016 Athletic Funds has the adequate funding needed to complete these projects.

6. Design Development Presentation and Budget for the Aiken High School Addition Phase 2A Project (Dr. Foster)

As part of the agreement between the Architects for this project (LS3P) and the administration, the architect shall present the proposed design development plans and budget to the Aiken County School Board for approval. The current project budget is $37,218,196.00. LS3P will provide a revised detailed cost estimate and project budget summary to the board on January 12, 2016. The overall budget has a 5% contingency. The administration is reviewing estimates and minimum scope changes.

7. Unit Pricing Bids for 2016 Districtwide Fencing Installation (Dr. Foster)

Unit Pricing Bids for 2016 Districtwide Fencing Installation were received on December 17, 2015 at 2:00 p.m. and publically opened. Fencing needs will be determined by the Construction Facilities Department. Two contractors were selected to help with our fencing needs.

8. Public Education Partners Donation to Early Family Literacy Project – FY16 (Mr. Laurence)

Aiken County Public Schools, in partnership with Public Education Partners, Aiken County First Steps, Aiken Regional Medical Center, and Aiken County Education Association-Retired will implement an Early Family Literacy Project. The $4,250 donation from Public Education Partners, made possible through SRNS, will be used to purchase tote bags, books, and pamphlets about the cognitive development of children.

9. The Community Foundation for the Central Savannah River Area and the Border Bash Foundation Grant to Mossy Creek Elementary School – FY16 (Mr. Laurence)

Mossy Creek Elementary School was given a $2,000 grant from The Community Foundation for the Central Savannah River Area and the Border Bash Foundation. The funds from this grant will be used for site preparation, structure, and materials for an outside STEM classroom concrete pad, roof structure, and furnishings.

C. INDIVIDUAL ITEMS:

1. Personnel Appointments (Dr. Hewett)

The certified and classified personnel presented have been screened by the Personnel Services Department and interviewed and approved by the Principal and Academic Officers.

2. Amendments to Policy ICA Schools Calendar – Final Reading (Dr. Foster)

The purpose of ICA is to establish the basic structure for the school calendar. The amended policy will reflect the recent changes to Policy GCD Professional Staff Vacation and Holidays and Policy GDD Support Staff Vacations and Holidays.

3. Presentation by Horse Creek Academy (Mr. Burkhalter)

D. INDIVIDUAL BOARD MEMBERS