Aiken County Board of Education Meeting on Tuesday, October 25, 2016 at the District Office at 7:00 p.m.

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Dates: 
Tuesday, October 25, 2016 -
7:00pm to 10:00pm
THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY
BOARD OF EDUCATION
AIKEN, SOUTH CAROLINA
                                       
 
OFFICIAL AGENDA _ ____REGULAR SESSION _7:00 P.M.______OCTOBER 25, 2016   
Location:                                     District Office                                                     Aiken, SC
                                                   1000 Brookhaven Drive
 
REGULAR SESSION: 7:00 P.M.
 
DEVOTIONAL & PLEDGE:  Dr. Tim Yarborough
 
APPROVAL OF AGENDA:
 
APPROVAL OF MINUTES:
 
Regular Meeting – October 11, 2016
 
 
 
SPECIAL ORDERS OF BUSINESS:
 
  • Midland Valley High School JROTC – Superintendents’ Cup Winner
  • State Championship Winners in Swimming
  • Public Participation
                                    No Requests This Meeting
 
  • Office of Board Chairman           
 
  1. INFORMATIONAL ITEMS:  The following items are for information only and do not require Board action.
 
1.         Construction Status Reports for the North Augusta High School 2A & 2B Addition Projects (Dr. Foster)
 
            In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, McMillan Pazdan Smith Architecture and the Administration prepare a monthly status report for the Board’s review.
 
 
2.         Construction Status Reports for the Leavelle McCampbell Middle School Project (Dr. Foster)
 
            In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, McMillan Pazdan Smith Architecture and the Administration prepare a monthly status report for the Board’s review.
 
 
3.         Construction Status Reports for the Aiken High School Phase 2A Addition Project (Dr. Foster)
 
            In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, LS3P Associates LTD., and the Administration prepare a monthly status report for the Board’s review.
 
 
4.         Facilities Construction Department Quarterly Change Order Notification (Dr. Foster)
 
            Policy FGG sets the limit of approval for construction change orders by the Superintendent or designee up to $15,000.00.  The policy requires a summary of such change orders to be presented to the Board at least once a quarter for notification.
 
 
5.         Legislative Update (Mr. Liner)
 
 
 
  1. CONSENT ITEMS:  The following items will be voted on as a group.  Individual items may be discussed prior to a vote being taken.
 
1.         Request to Admit Foreign Exchange Student (Mr. Laurence)
 
            School Board Policy JFABB establishes guidelines for the admission of the exchange students to the high schools in the School District of Aiken County.
 
 
 
2.         Proposed 2017-2018 Budget Calendar (Mr. Traxler)
 
            Board Policy DBG requires that the Aiken County Board of Education adopt a budget calendar by November 1 each year.
 
 
                 C.        INDIVIDUAL ITEMS:
 
1.         Personnel Appointments (Ms. Smalls)
 
            The certified and classified personnel presented have been screened by the Personnel Services Department and interviewed and approved by the Principals and Executive Directors.
 
 
2.         Changes to Policy GDBC and Administrative Rule GDBC-R – Support Staff Supplemental Pay/Overtime – Final Reading (Mr. Laurence)
 
            On May 8, 2016, the United States Department of Labor issued a final rule (81 FR 32391) updating the Fair Labor Standards Act (FLSA) concering exemptions to overtime regulations.  The new rule sets the standard salary level at the 40th percentile of earnings of full-time salaried workers in the lowest-wage Census Region, currently the South ($913 per week; $47,476 annually for a full-time worker).  The rule takes effect December 1, 2016, and will be updated every three years thereafter.
 
 
3.         Changes to Policy IKF and Administrative Rule IKF-R Graduation Requirements – Final Reading (Mr. Laurence)
 
            The current policy and administrative rule are not aligned to updated state regulations concerning graduation requirements.  Specifically, the exit examination is no longer required and significant changes have been made to the academic honors award criteria.
 
 
4.         Changes to Policy ILB Test/Assessment Administration – Final Reading (Mr. Laurence)
           
            The current policy makes reference to obsolete tests and does not take the districts new administrative structure into account.
 
 
5.         Changes to Policy AAA Legal Status of Area Advisory Councils and Administrative Area Superintendents – Final Reading (Mr. Laurence)
 
            The reorganization of the administrative staff to provide for executive directors for the three levels as opposed to academic officers and level bookkeepers as opposed to area bookkeepers has created the need for this policy to be consistent with those changes.
 
 
 
6.         Changes to Policy CCA Organization Chart – Final Reading (Mr. Laurence)
 
            School Board Policy CC state in part.
 
            School district administrative organization will follow the pattern outlined in the chart found at CCA in this manual.  The chart represents the framework for administration and the lines of authority and responsibility.  Within the framework established, each school will be encouraged and free to work out the educational program most appropriate for itself.
 
            The administrative organizational structure of the district accommodates and enhances the attainment of goals and objectives the board has set forth for the schools.  The organization must assure that schools effectively and efficiently carry out programs and respond to any new programs demanded by system needs or opportunities.  The organization must also allow the schools opportunities to address their particular needs and improve existing programs.
 
 
7.         Changes to Policy IG and Administrative Rule IG-R Curriculum Development, Adoption, and Review - Final Reading (Mr. Laurence)
 
            The current policy and administrative rule do not take the district’s new administrative structure into account and limit stakeholder review of curriculum.
 
 
8.         Changes to Policy JFABB Admission of Exchange and Foreign Students – Final Reading (Mr. Laurence)
 
            The school district works with approved sponsoring organizations to enroll foreign exchange students in Aiken County high schools for a limited period of time.  The maximum number of exchange students at the same school at any one time is two students.
 
 
9.         Policy Changes Related to Reorganization – First Reading (Mr. Laurence)
 
            Beginning in fall 2015, the District has undergone a realignment of its organizational structure.  Many current policies (KE, DJGA, ECAC, KHE, and JICEA) and administrative rules (JI-R) make reference to positions and titles that no longer exist.
 
 
10.       Changes to Policy DD Funding Proposals, Grants, Special Projects – First Reading (Mr. Laurence and Mr. Traxler)
 
            According to current policy the administration of grants and donations of $1,000 or less is the responsibility of the assistant superintendent for area administration.
 
 
11.       Changes to Administrative Rule IHBH-R Charter Schools – First Reading (Mr. Laurence)
 
            South Carolina Department of Education Regulation R 43-61, Procedures and Standards for the Review of Charter School Applications, was amended on June 26, 2015.  The updated regulation provides additional guidance concerning charter school application timelines.
 
 
12.       Changes to Policy DBJ Budget Transfers – First Reading (Mr. Laurence and Mr. Traxler)
 
            With realignment of the district’s organizational structure a number of processes referenced in policy are no longer appropriate and do not take the districts new administrative structure into account.  Current policy also provides for a transfer threshold at schools that differs from that of district office accounts.
 
 
13.       Changes to Policy DFD Gate Receipts and Admissions – First Reading (Mr. Laurence and Mr. Traxler)
 
            According to current policy an academic officer must concur in the appointment of three-member committees to account for athletic event admissions and in the expenditure of gate receipts.
 
 
14.       Changes to Policy DFG Tuition Income – First Reading (Mr. Laurence and Mr. Traxler)
 
            Current policy is not in alignment with Policy JFABB Nonresident Students.  It also does not address the possibility of the board approving tuition waivers.
 
 
D.        INDIVIDUAL BOARD MEMBERS
 
  1. AGENDA ITEMS SUBMITTED BY INDIVIDUAL BOARD MEMBERS
                                   
  1. CORRESPONDENCE ADDRESSED TO BOARD MEMBERS:
 
  1. REPORTS FROM BOARD LIAISON TO VARIOUS COMMITTEES:
 
 
E.         OFFICE OF DISTRICT SUPERINTENDENT:
 
                                         -    Superintendent’s Update
 
                  2015-2016 Year in Review
 
 
F.         EXECUTIVE SESSION:
 
            1.         CONTRACTUAL ISSUES:
                                   
                                           No Items This Meeting
 
 
            2.         LEGAL BRIEFINGS:
 
                                            Legal Briefing
 
 
            3.         PERSONNEL ISSUES:
 
No Items This Meeting
 
                                     
             4.         OFFICE OF DISTRICT SUPERINTENDENT:
                      
                                            No Items This Meeting
 
 
             5.         APPEALS:
                            
               No Item This Meeting
 
 
RETURN TO OPEN SESSION
ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION
ADJOURN
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