Aiken County Board of Education Meeting on April 17, 2012 at 7:00 p.m. at the District Office

Dates:

Tuesday, April 17, 2012 - 10:00pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA _____ REGULAR SESSION _7:00 P.M.________APRIL 17, 2012

Location: District Office Aiken, SC

1000 Brookhaven Drive

REGULAR SESSION: 7:00 P.M.

DEVOTIONAL & PLEDGE: Mrs. Peggy Trivelas

APPROVAL OF AGENDA:

APPROVAL OF MINUTES:

Special Called Meeting – March 20, 2012

Regular Meeting – March 27, 2012

SPECIAL ORDERS OF BUSINESS:

· District Academic Team Winners – Schofield Middle School and South Aiken High School

· National Title I Award Presentation

· Public Participation

No requests this meeting.

· Office of Board Chairman

- Report from Communications/PR Committee

- Board Workshop, April 24, 2012

A. INFORMATIONAL ITEMS: The following items are for information only and do not require Board action.

1. Parental Involvement Update (Mrs. Kitchings)

2. Facilities Construction Department Quarterly Change Order Notification (Mr. Caver)

Policy FGG sets the limit of approval for construction change orders by the Superintendent or designee up to $15,000.00. The policy requires a summary of such change orders to be presented to the Board at least once a quarter for notification.

3. Legislative Update (Mr. Liner)

B. CONSENT ITEMS: The following items will be voted on as a group. Individual items may be discussed prior to a vote being taken.

1. Ratification of Expulsions (Dr. Everitt)

The School Board, according to the Code of Laws of South Carolina Sections 59-63-240, is authorized to expel students from school. Although the Board may receive recommendations for expulsion from others, it solely is empowered to take the final expulsion action.

2. Out-of-District Transfer Requests (Dr. Stowe)

Board Policy JFABC allows the Aiken County Board of Education to arrange with other school districts for the interchange of students. The policy stipulates that when students transfer out of the District, “the School District of Aiken County shall assume no responsibility for tuition to the receiving district.”

3. Request to Admit Foreign Exchange Student (Dr. Stowe)

School Board Policy JFABB establishes guidelines for the admission of the exchange students to the high schools in the School District of Aiken County.

4. Roof Replacement at Kennedy Middle, Greendale Elementary, and North Augusta High (Mr. Caver)

Bids were received for the Roof Replacement at Kennedy Middle, Greendale Elementary, and North Augusta High on March 28, 2012, at 2:30, 3:00, and 3:30 p.m. and publicly opened. There were 5 bidders for the Kennedy Middle Project with Southeast Roofing Solutions, submitting the lowest responsible and responsive bid of $919,000.00. There were 7 bidders for the Greendale Elementary Project with Southeast Roofing Solutions, submitting the lowest responsible and responsive bid of $322,000.00. There were 7 bidders for the North Augusta High Project with C.E. Bourne & Company, Inc., submitting the lowest responsible and responsive bid of $103,550.00. Design costs, Inspections and 5% Contingency amount to $177,450.00. Total project cost will be $1,200,000.00. The 2012-2013, Five-Year Cyclic Maintenance Plan budget is adequate for this work.

5. Selection of External Auditors for the Fiscal Years 2011-12 through 2015-16 (Mr. Traxler)

Board policies DIE and DIE-R address annual audits of the District’s financial statements, the criteria for selecting an external auditor, and length of contract for auditing services. The District’s contract with Elliott Davis LLC for auditing services expired with the conclusion of the June 30, 2011 audit.

6. Proposed Schedule of School Board Meetings, 2012-2013 (Dr. Everitt)

The School Board has historically scheduled its regular session on the second and fourth Tuesday evenings of the month. Executive sessions have been held, as needed, on these same dates.

C. INDIVIDUAL ITEMS:

1. Personnel Appointments (Dr. Hewett)

The certified and classified personnel presented have been screened by the Personnel Services Department and interviewed and approved by the Principal and the Academic Officers.

2. Preliminary Budget 2012-2013 (Mr. Traxler)

3. District Strategic Plan Update (Dr. O’Gorman and Mr. Laurence)

Each school district must develop a five-year district strategic plan and each school must develop a five-year school renewal plan as required by the Early Childhood Development and Academic Assistance Act of 1993 and the Education Accountability Act of 1998. District and school plans shall coordinate and align improvement initiatives [State Board Regulation 43-261]. As part of continuous improvement process each district is required to submit an update to its strategic plan every spring.

D. INDIVIDUAL BOARD MEMBERS

1. AGENDA ITEMS SUBMITTED BY INDIVIDUAL BOARD MEMBERS:

2. CORRESPONDENCE ADDRESSED TO BOARD MEMBERS:

3. REPORTS FROM BOARD LIAISON TO VARIOUS COMMITTEES:

E. OFFICE OF DISTRICT SUPERINTENDENT:

· Update

F. EXECUTIVE SESSION:

1. CONTRACTUAL ISSUES:

No Items This Meeting

2. LEGAL BRIEFINGS:

· Legal Briefing

3. PERSONNEL ISSUES: