Aiken County Board of Education Meeting on Tuesday, December 13, 2016 at the District Office at 7:00 P.m.

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Submitted by vicky_durden on Fri, 12/09/2016 - 12:49pm

Dates:

Thursday, December 15, 2016 -

7:00pm to 10:00pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA _ ____REGULAR SESSION _7:00 P.M._____DECEMBER 13, 2016

Location: District Office Aiken, SC

1000 Brookhaven Drive

REGULAR SESSION: 7:00 P.M.

DEVOTIONAL & PLEDGE: Dr. DeeDee Washington

APPROVAL OF AGENDA:

APPROVAL OF MINUTES:

Regular Meeting – November 15, 2016

SPECIAL ORDERS OF BUSINESS:

Aiken High School FFA Presentation

Wendy’s High School Heisman National Finalist

Carolina Panthers/WJBF News 6 Community Captain

ACIRA Distinguished Teacher of Reading

Ruth Patrick Awards: Spirit of Ruth Patrick and Robert E. Alexander Administrator of the Year

Election of Board Officers – Mr. William Burkhalter

Public Participation

No Requests This Meeting

Office of Board Chairman

Legislative Advocacy Conference Update

INFORMATIONAL ITEMS: The following items are for information only and do not require Board action.

1. Audited Financial Statements for the Year Ended June 30, 2016 (Mr.

Traxler) – Presenter will be Ms. Michelle Jones and Mr. Michael Young with

Elliott Davis Decosimo LLC.

2. Lloyd Kennedy Charter School and Aiken Performing Arts Update (Dr.

Alford)

3. Construction Status Reports for the North Augusta High School 2A

& 2BAddition Projects (Dr. Foster)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, McMillan Pazdan Smith Architecture and the Administration prepare a monthly status report for the Board’s review.

4. Construction Status Reports for the Leavelle McCampbell Middle School Project (Dr. Foster)

5. Construction Status Reports for the Aiken High School Phase 2A Addition Project (Dr. Foster)

In an effort to keep the Board current on the status and budget of this school construction project, the Architects for this project, LS3P Associates LTD., and the Administration prepare a monthly status report for the Board’s review.

6. Facilities Construction Department Quarterly Change Order Notification (Dr. Foster)

Policy FGG sets the limit of approval for construction change orders by the Superintendent or designee up to $15,000.00. The policy requires a summary of such change orders to be presented to the Board at least once a quarter for notification.

7. Financial Report as of July 31, 2016 (Mr. Traxler)

The financial report of July 31, 2016 is submitted in the approved format.

8. Financial Report as of August 31, 2016 (Mr. Traxler)

The financial report of August 31, 2016 is submitted in the approved format.

9. Financial Report as of September 30, 2016 (Mr. Traxler)

The financial report of September 30, 2016 is submitted in the approved format.

10. Financial Report as of October 31, 2016 (Mr. Traxler)

The financial report of October 31, 2016 is submitted in the approved format.

11. Legislative Update (Mr. Liner)

CONSENT ITEMS: The following items will be voted on as a group. Individual items may be discussed prior to a vote being taken.

1. NFL Foundation Grant to Wagener-Salley High School – FY17 (Dr.

Washington)

Wagener-Salley High School was given a $5,000 grant from the NFL Foundation. The grant was awarded as a matching contribution to a $5,000 donation from DeKoda Watson, which was board-approved on November 15, 2016. The NFL Foundation has directed that this grant award be utilized toward the following: Football helmets, football equipment, field items, field refurbishment, scoreboard, and video editing systems/equipment.

2. Iorio Charitable Foundation Grant to Oakwood-Windsor Elementary School – FY17 (Dr. Washington)

Oakwood-Windsor Elementary School was given a $7,000 Iorio Charitable Foundation grant. Funds from this grant award will be used to purchase a laminator, laminating supplies, poster maker, and poster maker supplies.

3. Change Order Number 1 for the 2016 Flooring at BLC, Aiken Elementary (corridors, administration & media), North Augusta Elementary (corridors, administration & media), Center for Innovative Learning at Pinecrest (administration, principal’s office, D-wing), and Belvedere Elementary.

Change Order Number 1 for the 2016 Flooring at BLC, Aiken Elementary (corridors, administration & media), North Augusta Elementary (corridors, administration & media), Center for Innovative Learning at Pinecrest (administration, principal’s office, D-wing), and Belvedere Elementary from Bonitz Flooring Group, Inc. in the credit amount of $13,600.00.

4. Change Order Number 1 for the North Augusta High Phase 2 Demolition (Dr. Foster)

Change Order Number 1 for the North Augusta High Phase 2 Demolition from H.G. Reynolds in the credit amount of $28,101.45.

5. SC DHEC Grant to North Augusta High School – FY17 (Dr. Washington)

North Augusta High School was awarded a $2,277.04 Recycling Education grant from SC DHEC. The funds from this grant will be used to purchase equipment and/or supplies for their recycling and composting programs and for a recycling related field trip.

6. Submission of John Deere Project Lead The Way Gateway Grant for Paul Knox Middle School – FY17 (Dr. Washington)

John Deere has partnered with Project Lead The Way (PLTW) Gateway Program to offer middle schools nationwide the opportunity to apply for a two-year grant to support the implementation of PLTW’s Gateway’s new specialized units: Introduction to Computer Science I (ICS I), Introduction to Computer Science II (ICSII), Flight and Space, and Medical Detectives. Grant funds in the amount of $20,000 will be used for PLTW participation fees, teacher training expenses, required technology for program, instructional supplies, and equipment for each unit.

7. Submission of John Deere Project Lead The Way Gateway Grant for Langley-Bath-Clearwater Middle School – FY17 (Dr. Washington)

John Deere has partnered with Project Lead The Way (PLTW) Gateway Program to offer middle schools nationwide the opportunity to apply for a two-year grant to support the implementation of PLTW’s Gateway’s units to include: Design and Modeling, Automation and Robotics, and Introduction to Computer Science. Grant funds in the amount of $20,000 will be used for PLTW participation fees, teacher training expenses, required technology for the program, instructional supplies, and equipment for each unit.

8. Submission of John Deere Project Lead The Way Gateway Grant for North Augusta Middle School – FY17 (Dr. Washington)

John Deere has partnered with Project Lead The Way (PLTW) Gateway Program to offer middle schools nationwide the opportunity to apply for a two-year grant to support the implementation of PLTW’s Gateway’s new specialized units – Introduction to Computer Science I (ICS I) and Introduction to Computer Science II (ICS II). Grant funds in the amount of $20,000 will be used for PLTW participation fees, teacher training expenses, required technology for program, instructional supplies, and equipment for each unit.

9. Submission of John Deere Project Lead The Way Gateway Grant for New Ellenton Middle STEAM Magnet School – FY17 (Dr. Washington)

John Deere has partnered with Project Lead The Way (PLTW) Gateway Program to offer middle schools nationwide the opportunity to apply for a two-year grant to support the implementation of PLTW’s Gateway’s new specialized units – Introduction to Computer Science I (ICS I) and Introduction to Computer Science II (ICS II). Grant funds in the amount of $20,000 will be used for PLTW participation fees, teacher training expenses, required technology for program, instructional supplies, and equipment for each unit.

10. Submission of John Deere Project Lead The Way Gateway Grant for Redcliffe Elementary and Jackson Middle School – FY17 (Dr. Washington)

John Deere has partnered with Project Lead The Way (PLTW) Gateway Program to offer middle schools nationwide the opportunity to apply for a two-year grant to support the implementation of PLTW’s Gateway’s new specialized unit: (1) Launch Curriculum at Elementary Level; and (2) Middle School Level Exploratory Expansion: Automation and Robotics; Flight and Space; and Medical Detectives. Grant funds in the amount of $20,000 will be used for PLTW participation fees, teacher training expenses, required technology for program, instructional supplies, and equipment for each unit.

11. Submission of the South Carolina Department of Education’s National School Lunch Program Equipment Assistance Grant for Wagener-Salley High School – FY17 (Dr. Washington)

The School Food Service Department is requesting to submit a $22,500 grant application for SCDE’s National School Lunch Program Equipment Assistance for Wagener-Salley High School. The funds from this grant would be used to purchase an ice machine and a new serving line consisting of a hot food counter and a cold food counter for the cafeteria.

12. Submission of the South Carolina Department of Education’s National School Lunch Program Equipment Assistance Grant for Midland Valley High School – FY17 (Dr. Washington)

The School Food Service Department is requesting to submit a$21,000 grant application for SCDE’s National School Lunch Program Equipment Assistance for Midland Valley High School. The funds from this grant would be used to purchase two hot food counters for the cafeteria.

13. Change Order Number 1 for the Aiken High School Phase 2A Portable Asbestos & Demolition (Dr. Foster)

Change Order Number 1 for the Aiken High School Phase 2A Portable Asbestos & Demolition from H.G. Reynolds, Inc. in the credit amount of $92,886.60.

INDIVIDUAL ITEMS:

1. Personnel Appointments (Ms. Smalls)

The certified and classified personnel presented have been screened by the Personnel Services Department and interviewed and approved by the Principals and Executive Directors.

2. Changes to Policy DKC Expense Authorization/Reimbursement – Final Reading (Mr. Laurence)

This policy establishes the structure for expense authorization and reimbursement for district employees.

3. Changes to Policy DM Cash in School Buildings – Final Reading (Mr. Laurence)

This policy establishes the structure for dealing with cash in school buildings and sets overnight cast limits.

4. Changes to Policy DK Payment Procedures – Final Reading (Mr. Laurence)

This policy establishes the structure for payment of district obligations.

5. Changes to Administrative Rule ED-R Materials and Equipment Management – Final Reading (Mr. Laurence)

This administrative rule outlines procedures for the use, care storage, and loaning of district owned materials and equipment.

6. Changes to Policy DIAA* and Administrative Rule DIAA-R* Student Activity Funds Management – Final Reading (Mr. Laurence)

This policy and administrative rule establish the structure and procedures for the management of student activity funds.

7. Changes to Policy DGD and Administrative Rule DGD-R Credit Cards and Purchasing Cards – Final Reading (Mr. Laurence)

This policy and administrative rule establish the structure for using credit cards and purchasing cards.

8. Changes to Policy DGA Authorized Signatures – Final Reading (Mr. Laurence and Mr. Traxler)

Policy DGA establishes a procedure for using a facsimile of the superintendent’s signature.

9. Changes to Policy DG Depository of Funds – Final Reading (Mr. Laurence and Mr. Traxler)

With realignment of the district’s organizational structure a number of processes referenced in policy are no longer appropriate and do not take the districts new administrative structure into account. Current policy is vague in describing the district’s depository relationship with the county treasurer and sets no limits for bank accounts.

10. Changes to Policy IJJ and Administrative Rule IJJ-R Textbook Selection and Adoption – Final Reading (Mr. Laurence and Dr. Washington)

Policy IJJ establishes the basic structure for the adoption of textbooks to be used in the district. Administrative Rule IJJ-R outlines the process.

11. Changes to Administrative Rule IKE-R Promotion and Retention of Students – Final Reading (Mr. Laurence and Dr. Washington)

This administration rule outlines the specific criteria and procedures for the promotion or retention of students. It takes into consideration the various statutes and regulations that govern promotion and retention decisions.

12. Proposed One-Time Uses of Fund Balance (Mr. Traxler)

Board Policy DA describes the District’s fund balance policy. Per that policy, the District is to maintain a minimum fund balance of 8% of the annual operating budget, with a desired fund balance of 16% of the annual operating budget. Reserves totaling 16% of the annual operating budget would represent the near equivalent of two months’ operations. The Board and Administration are mindful that the District’s fund balance represents non-recurring dollars. Fund balance has periodically been utilized to address one-time needs in recent years, while continuing to maintain fund balance at sufficient levels.

D. INDIVIDUAL BOARD MEMBERS