Aiken County Board of Education Meeting - July 17, 2012 at 7:00 p.m. at the District Office | Aiken County Public School District

Dates:

Tuesday, July 17, 2012 - 10:00pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA _______ REGULAR SESSION _7:00 P.M.________JULY 17, 2012

Location: District Office Aiken, SC

1000 Brookhaven Drive

REGULAR SESSION: 7:00 P.M.

DEVOTIONAL & PLEDGE: Mr. Dwight Smith

APPROVAL OF AGENDA:

APPROVAL OF MINUTES:

Special Called Meeting – June 19, 2012

Regular Meeting – June 26, 2012

SPECIAL ORDERS OF BUSINESS:

· Gateway Video

· Public Participation

No requests this meeting.

· Office of Board Chairman

A. INFORMATIONAL ITEMS: The following items are for information only and do not require Board action.

1. Facilities Construction Department Quarterly Change Order Notification (Mr. Caver)

Policy FGG sets the limit of approval for construction change orders by the Superintendent or designee up to $15,000.00. The policy requires a summary of such change orders to be presented to the Board at least once a quarter for notification.

2. Update on Level Structure (Dr. Everitt)

3. Legislative Update (Mr. Liner)

B. CONSENT ITEMS: The following items will be voted on as a group. Individual items may be discussed prior to a vote being taken.

1. Ratification of Expulsions (Dr. Everitt)

The School Board, according to the Code of Laws of South Carolina Sections 59-63-240, is authorized to expel students from school. Although the Board may receive recommendations for expulsion from others, it solely is empowered to take the final expulsion action.

2. South Carolina School Boards Association Dues (Dr. Everitt)

Over the past years, the Aiken County Board of Education has purchased membership in the South Carolina School Boards Association. In addition to membership benefits, the Association provides a policy update service and legal assistance fund. Also included is an annual policy maintenance and Internet subscription fee.

3. Request from the North Augusta High School Athletic Booster Club (Mr. Caver)

The North Augusta High School Athletic Booster Club would like permission to raise funds to build a Student Athletic Center. Their intent is to work with the administration to fund and build a facility that will complement the existing Master Plan and will meet the approval of the Office of School Facilities and any other agency guidelines.

4. USC-Aiken Center of Excellence in Middle-Level Interdisciplinary Strategies for Teaching grant to Leavelle McCampbell Middle School - FY13

Leavelle McCampbell Middle School received a $2,945 grant from the Center of Excellence in Middle-Level Interdisciplinary Strategies for Teaching from USC-Aiken. Funds from this grant will be used for teachers to attend conferences such as the SC Council for Teachers of Mathematics, SC International Reading Conference, SC Middle School Association Conference, SC Science Council and the SC Alliance of Black Educators. The funds will also be used for travel and substitutes for the teachers who attend the conferences.

5. Construction Bids for the 2012 Paving Project at East Aiken Elementary (Mr. Caver)

Bids were received for the 2012 Paving Project; East Aiken Elementary on July 10, 2012 at 2:00 p.m. and publicly opened. Bids were received from four bidders with Contractors South, Inc. submitting the lowest bid of $85,000.00. Base bid includes new entrance and retention pond at East Aiken to improve student drop off flows and avoid congestion into state roads. The 2012-2013 budget for the District-Wide Paving is $200,000.00. The design, printing, advertising and 5% contingency amounts to $22,000.00. Total project cost for 2012 Paving Project is $107,000.00.

6. Design Development Presentation and Budget for the Ridge Spring-Monetta High Addition Phase I Project (Mr. Caver)

As part of the agreement between the Architects for this project ALR Architecture, PC and the administration, the architect shall present the proposed design development plans and budget to the Aiken County School Board for approval. The original project budget $7,775,000.00. ALR Architecture, PC will provide a revised detailed cost estimate and project budget summary to the board on July 17, 2012. The overall budget also has a 10% contingency. The administration is reviewing estimates and minimum scope changes.

C. INDIVIDUAL ITEMS:

1. Personnel Appointments (Dr. Hewett)

The certified and classified personnel presented have been screened by the Personnel Services Department and interviewed and approved by the Principal and the Academic Officers.

2. Amendments to Policy KBE Relations with Parent Organizations (Mr. Burkhalter)

Policy KBE provides the basic structure for Board and District relations with parent organizations and expresses a philosophy for support of such groups. The policy establishes essential guidelines for interaction between the schools and the groups which support those schools

3. Consideration of Conditionally Approved 2012-2013 Budget Items (Mr. Traxler)

The District’s 2012 – 2013 budget was approved at the June 26, 2012 meeting. Certain additions to the budget received conditional approval. The Administration was authorized to implement conditional budget items upon passage of the State budget if there were no unexpected changes in the State allocations that would negatively impact the District.

D. INDIVIDUAL BOARD MEMBERS

1. AGENDA ITEMS SUBMITTED BY INDIVIDUAL BOARD MEMBERS:

- Dr. John Bass – Advisory Council Appointments

- Mr. Richard Hazen - School Construction Procedures

2. CORRESPONDENCE ADDRESSED TO BOARD MEMBERS:

3. REPORTS FROM BOARD LIAISON TO VARIOUS COMMITTEES:

E. OFFICE OF DISTRICT SUPERINTENDENT:

· Update

F. EXECUTIVE SESSION:

1. CONTRACTUAL ISSUES:

No Items This Meeting

2. LEGAL BRIEFINGS: